Privacy Policy
Who We Are
Our website address is: https://www.basis-online.eu
Personal Data We Collect and Why We Collect It
Comments
When visitors leave comments on our site, we collect the information shown in the comment form, the visitor’s IP address, and the browser user-agent string to help detect spam.
An anonymized hash created from your email address may be provided to the Gravatar service, if you use it. Gravatar’s privacy policy is available at: https://automattic.com/privacy/
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After your comment is approved, your profile picture becomes publicly visible in the context of your comment.
Media
Registered users who upload images to the website should avoid uploading images that contain embedded EXIF GPS location data. Visitors can download images from the website and may view any location data stored in them.
Contact Forms
The main area where data is collected is the registration form for the annual BASIS Conference.
The data you submit (such as your name and contact details) is used solely for organizing the event.
Membership payments are processed via the secure payment platform of Rabobank (OmniKassa). As a result, BASIS does not have access to your banking information, and such data is not stored by us.
To contact members or former members in the future, contact details are kept for a minimum of three years.
Cookies
Comment Cookies
If you leave a comment on our site, you may opt to save your name, email, and website in cookies. These are for your convenience so you do not need to re-enter your details when leaving another comment. These cookies last for one year.
Login Cookies
If you have an account and log in to our site, we place a temporary cookie to check whether your browser accepts cookies. This cookie does not contain personal data and is removed when you close your browser.
Once logged in, we set several cookies to save your login information and display preferences.
- Login cookies last 2 days
- Screen option cookies last 1 year
- If you select “Remember me,” your login is stored for 2 weeks
When you log out, login cookies are removed.
Post-Editing Cookies
When you edit or publish a post, an additional cookie is saved in your browser. This cookie contains no personal data and only includes the post ID. It expires after 1 day.
Embedded Content from Other Websites
Articles or posts on this site may include embedded content (e.g., videos, images, or articles).
Embedded content behaves exactly as if the visitor had visited the other website directly.
These websites may:
collect data about you
use cookies
embed third-party tracking
monitor your interaction with the embedded content (including tracking if you are logged into those websites)
Analytics
We currently do not share analytics data with external parties.
Who We Share Your Data With
Your data is not shared with any third parties.
How Long We Retain Your Data
- Comments and their metadata are retained indefinitely, allowing us to automatically recognize and approve follow-up comments.
- For registered users (if applicable), personal information stored in user profiles is retained as long as the account remains active. All users may view, edit, or delete their personal information at any time (except for the username). Website administrators can also view and modify this information.
Your Rights Over Your Data
If you have an account or have left comments on our site, you may request an exported file of all personal data we hold about you.
You may also request the deletion of any personal data we hold.
This does not include data we must retain for administrative, legal, or security purposes.
Where We Send Your Data
Visitor comments may be checked through an automated spam-detection service.
Your Contact Information
Contact details submitted via forms are used for event organization and member communication and are retained for at least three years.
Additional Information
How We Protect Your Data
We aim to perform implement security measures (for example with up to date plugins) to protect your data from unauthorized access or misuse.
Data Breach Procedures
Internal procedures are in place to identify, report, and resolve potential data breaches.
Data Received from Third Parties
We do not receive personal data from third-party providers.
Automated Decision-Making and Profiling
We do not perform automated decision-making or profiling using user data.
Industry Regulatory Disclosure Requirements
Where legally required, BASIS complies with industry-related disclosure obligations.